Organize Your Day & Increase Your Productivity

OrganizePost“Routine is not organization any more than paralysis is order,” insisted Sir Arthur Helps, an English historian and author. Organization involves much more than doing the same thing over and over again. Our routines must be driven by purpose if we want greater productivity and success.

It’s one thing to have organizational tools such as a calendar, planner, or “to-do” list – it’s another thing to actually use them. How we use our time, particularly during the first 30 minutes of the day, and our organizational habits determine our productivity.

Consider these tips to help start your day and launch your efforts into a positive and productive direction:

Begin the day with quiet reflection. Allow time to sit in the stillness of silence to focus on a goal, positive affirmation, or optimistic thought. Whether you start the day with prayer, meditation, or positive thought, quiet reflection time allows you to clear your mind of racing thoughts and take on the day with a focused mindset.

Check (or create) your schedule. Review the important events on your schedule. Jot them down on a Post-It note or store the information on your Smartphone, iPad, or device where the information is readily available. Use these free printable tools on my website to help you plan your day and create a schedule.

Make a “To-Do” List – and Stick to It. There are many tools (including Evernote and Todoist) that allow you to simplify and tackle important tasks throughout the day. Allow ample time to complete each task so you don’t have to rush between projects.

Identify Your 3 Most Important Tasks. Write down your top three tasks to complete today. “Think on paper,” adds Brian Tracy. “Every minute you spend in planning can save you five or ten minutes in execution.”

Communicate With Others.

  • Allow time at the beginning and the end of every day to check email. Email can bury us. Scan and delete unnecessary ads and information. I allow 15 minutes at the end and beginning of every day to check email.
  • Build in time to communicate with others. Create a regular plan to respond to phone calls. Like email, I check messages and respond to phone calls at the beginning and end of every day. I respond to telephone calls throughout the day, but I do not allow phone calls to interrupt meetings and conversations with others.

Move Forward – Once you develop your plan, commit to moving forward. It is one thing to notice a distraction; it’s another to allow them to interrupt your day. Stay focused.

Time management “is really life management,” explains Brian Tracy, author of Eat That Frog! Practical management of your time includes taking responsibility of your choices. Tracy insists that your ability to distinguish between important and trivial tasks “is the key determinant of your success in life and work.”

It is a good idea to periodically examine how you choose to spend your time. Ask yourself:

  • Are the tasks and activities in my schedule aligned with my goals?
  • What areas promote my success?
  • In what areas am I wasting time?
  • What areas need my attention?

Stephen Covey, author of The 7 Habits of Highly Effective People, maintained, “The key is not to prioritize what’s on your schedule, but to schedule your priorities.” Use a whiteboard or bulletin board to visually post your weekly, monthly, and annual goals. Refer to your board as a daily reminder of your most important priorities. Allow your priorities to drive your decisions.

Zig Ziglar, author of Born to Win, added, “You were born to win, but to be a winner, you must plan to win, prepare to win, and expect to win.” When you make deliberate choices, you exercise your personal power and steer your life in the direction you want to go.

Find motivating tips to keep you organized and transform your goals into plan of action in my book, Dreams to Action Trailblazer’s GuideMore free printable tools are available at the Trailblazer Store on my website, www.DrJulieConnor.com.

 

What are your most important priorities? What will you do today that will help you accomplish your goals?

Get more organized with these tips, Declutter & Simplify Your Life.

Learn how seasoned pros prepare for greatness, What You Must Do to Experience Success.

Find great tips to Supercharge Your Productivity.

Leave a Reply

Your email address will not be published. Required fields are marked *